Board members can take on much of the governance process by using general board meeting best site software. A key feature is the ability to record meetings, creating detailed voting reports, and obtaining eSignatures. Some portals offer video conferencing, which makes meetings more engaging.
In addition to meeting management general board software must include functionality that allows for easy sharing of documents and collaboration. This can improve director productivity and board engagement both of which are essential to good governance. It is important to determine if the platform can accommodate a variety of file formats. This will eliminate directors from having to manually forward emails that contain attachments and make multiple copies of the same file.
The software should also allow for the use of annotation and highlighting tools. These can help to highlight important portions of documents and ensure that everyone who is present at a meeting understands the topic being discussed. It is also important that attendees use specific phrases in the documents to justify their opinions or raise any questions. This helps to avoid time spent in the actual meeting trying to clarify issues.
Software should be available with versions for desktops as well as tablet and mobile. This makes it easier for all board members to access the information and prepare for meetings, regardless of location or what device they are using. Some solutions also allow print-friendly format options for those who prefer paper or cannot use screens for prolonged periods of time.
